By making a reservation you are agreeing to abide by the following guidelines(updated to include COVID-19 guidelines): If you have any questions or concerns about your reservation, please send an email toFAC_Building_Manager@utlists.utexas.edu. STAY INFORMED Engineering Education and Research Center (EER) 2501 Speedway, Austin, TX 78712 Upcoming Events Paid Brain Computer Interface study Chairs, tables, projector, Banquet seating, stage, Chairs, tables, Projector, Banquet Seating, chairs, tables, banquet seating, dual projectors, Stage, Microphones, Projector, Theater seating, Moveable Chairs, Tables, Seminar Room, Limited Media. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. You will receive a confirmation once the reservation is finalized. Computational Engineering and Sciences- A.C.E.S. Only GPCs reserved through our system will be unlocked. Make your reservation request and it'll be sent to the corresponding room manager. Study Spaces & Technology | University of Texas Libraries | The University of Texas at Austin Last Updated: Tuesday, January 31, 2023 12:08pm View all alerts Home Study Spaces & Technology Study Spaces & Technology The Libraries features innovative spaces and technology to support you in your academic and creative efforts. William C. Powers, Jr. Student Activity Center Reservations: Frequently Asked Questions, William C. Powers, Jr. Student Activity Center, WCP Student Activity Center 360 Virtual Tour, Institutional Rules on Student Services and Activities. Only the area within the stone circle is reservable. You'll be required to submit a form to use the space. Permanent building occupants have first priority for scheduling common area meeting rooms (Glenn Maloney Room, which may be partitioned to create two rooms G1.310 and G1.312; G1.310; G1.312; G1.406; G1.410; G1.402; G1.104; 3.406; G1.116; G1.106; 4.212). Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. WCP (formerly SAC) Reservations Office is located in room 1.104 of the first floor of the WCP and can be reached at 512-475-6628 or via email at WCPevents@utexas.edu. Information about non-CS rooms in POB (formerly known as ACES) is available at the ACES facilities website. This room does not have a door for privacy. This room in the NI Student Project Center has 6 seats and is available to the CSE community, with priority given to Longhorn Maker Studio groups. See below for details. You'll be given a list of your reservations. These spaces often have flexible seating options. SSB room reservations for Spring/Summer2023will open to SSB staff at10:00am on Tuesday, October 25th,2022. DJs at the WCP are welcome as long as the event sponsor notifies the reservations office and a meeting with the DJ takes place in order to ensure the DJ is knowledgeable of the space they are using. By reserving a room in the Student Services Building, you agree to: Please note that custodial staff are not responsible for cleaning the SSB meeting rooms. 30 minutes) so adjust accordingly. For further details please contact 512-475-7739 or read our policies and procedures section 5.2 for further information on advertising. Reserve a room. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. Classes, faculty, and staff will have priority in these rooms. Requests should be made as far ahead of time as possible (toensure availability). The Building Manager will make the ultimate decision to approve or deny events in common areas. Leave a GPC for the class or exam following. The PCL Presentation Practice rooms are private, reservable spaces where groups of 2 or more can collaborate and UT Graduate Students: Reserve a room. EMS Software is a room scheduling platform with an online reservation request portal. Students may reserve Group Study Rooms online in 1 hour blocks for up to 4 hours per week during times PCL is open. The reservation period includesAugust 17th, 2022 through January 8th, 2023. See below for details. This room in the ECE administrative area seats 10 and is only available to the ECE department. Registered student organizations must contact the Dean of Students Student Activities. Instrument Reservation Information TMI offers the use of its over 100 instruments and pieces of equipment to both internal UT users, and corporate and external users. Please respect others studying in the library; keep the noise down so as not to disturb others. College of Education Be sure you are familiar with the Reservation Guidelines (at the bottom of this page) before booking a room to avoid any delays or scheduling problems. JGB, MEZ, PAR, RLP, WAG, WCH, WCP Students are not allowed to reserve any of the following rooms. Media Console, Moveable Chairs, Movable Tables, Whiteboard, Blackboard, Media Console, Moveable Chairs, Movable Tables, Blackboard, Media Console, Movable Chairs, Movable Tables, Limited Media, Moveable Chairs, Seminar Room, Movable Tables, White Board, Media Console, Continuous Writing Surface, Movable Chairs, Whiteboard. Fine Arts AV Support The form can be downloaded from Box. Read about members of our diverse and distinguished alumni community. Use the filter tool below to find your ideal space based on capacity and/or features like a walkway or lawn. Monday - Friday from 8:30 a.m. - 8:30 p.m. (No event can begin before 8:30 a.m. or end after 8:30 p.m. The William C. Powers, Jr.Student Activity Center has the Black Box Theatre. The reservation period will include January 9th, 2022 throughAugust 19th, 2023. If a resolution cannot be reached, locate a nearby available room and use it. vast stage, an orchestra pit capable of holding 100 musicians, dressing rooms to accommodate more than 100 performers, computerized lighting, advanced sound and rigging systems, and a mammoth backstage area complete with workshops for carpentry, costumes, painting, metalwork and props, Banquet Seating, wood floors, sculptures, 42-seat cafe, floor-to-ceiling windows, Banquet Seating, seated dinner, grand staircase, balcony, Banquet Seating, patio with views of Darrell K Royal - Texas Memorial Stadium, bar, Banquet Seating, skylight, balcony with patio furniture, view of the UT Tower, Banquet Seating, 2 47" HDTVs with DVD players, sculptures. Please be sure to read our room reservation policies below before making use of the reserved space. NMS 1.210 has some equipment failure. Walk up groups take precedence over individuals. Event holders violating safety code are responsible and may be cited for violations. The instructional media is run by Liberal Arts ITS group, and they should be contacted separately for access. The rooms are normally unlocked upon arrival. Use this site to book a group study room and/or view your reservation. Stage, audio, lighting, projection. Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. For technical issues, contact CNS Classroom Technology by submitting a helpdesk ticket or call 512-232-9173. Reservations. Experienced RecSports staff will lend their expertise . It is available to all UT-Austin Colleges, Schools and Units (CSUs) through a centralized campus license. These programs and events are defined as activities occurring within the fall semester as designated by the academic calendar and fall between the months of August December. Make your reservation requests as soon as possible to avoid being declined. Reservations for registered student organizations openedat 10:00am on Tuesday, May 3rd, 2022. To accommodate the many dance groups across campus, the WCP Reservation Office limits weekly practices to a maximum of 2 hours per week for each organization. ASE Building Rooms, Reservation Policies and General GuidelinesRefreshmentsRefreshments will not be provided, but you may bring your own. Office of Research Support and Compliance (RSC). Contactfac_building_manager@utlists.utexas.eduwith questions regarding these rooms (FAC328, 330, 332), including training on conference room technology. The University Unions serves to meet your meeting and event needs. Room Reservations Faculty, staff, graduate and undergraduate students in the Department of Aerospace Engineering and Engineering Mechanics are able to use a variety of rooms and spaces in the ASE building. Click here to submit a reservation request. Please call the reservations office at 512-475-6628 to set up a meeting space tour with one of our staff based on availability. Are there any parameters on reserving the Black Box Theater? How do I advertise for my event in the WCP? The only class-related activity allowed in GPCs on the two university no-class days preceding final exam days (also known as reading or dead days) are office hours. 210 E. 24th St. Austin, TX 78712 Aerospace Engineering Building ( ASE) Home to the Department of Aerospace Engineering and Engineering Mechanics 2617 Wichita St. Austin, TX 78712 Biomedical Engineering Building ( BME) Home to the Department of Biomedical Engineering 107 W. Dean Keeton St. Austin, TX 78712 If you are 15 minutes late, you forfeit your reservation. . If you need to modify or cancel an existing room reservation, send email to roomschedule@cs.utexas.edu. RSOs producing theatrical performances will be given first consideration for the space on a first-come, first- serve basis. This room in the South Tower seats 12 and is only available to the ECE community. Standard meeting room requests are for one time meetings in the WCP in our many meeting rooms on the first, second or third floor. Food is not allowed in the classrooms and conference rooms. All of the rooms can be reserved through the department calendar. Requests are processed within 1-2 business days. In addition to this, the WCP food Waiver and EHS form is required. Reservations outside of these dates will not be accepted. Those seeking to host a program/event in which chaperones are NOT present must formally register with the Youth Protection Program office and complete a number of requirements set by the YPP. Food and beverages are not allowed in the auditorium space. Non-UT Login UT Login EMS allows you to manage your program details: NRG Productivity Center Group/Team Room Reservations The NRG Productivity Center Group/Team Room Reservations System is exclusively for the use of McCombs School of Business students. This room in the NI Student Project Center has 10 seats and is available to the CSE community, with priority given to Longhorn MakerStudio groups. Texas Today: UT Events & Announcements Calendar Engineering Education and Research Center (EER) Please visit the Protect Texas Together website for the latest campus information on COVID-19. This means that the time of your event is outside the determined building hours. General Information. Portable basket units; glass backboards with fast-track padding system; scoreboards wired to allow independent use (volleyball) or in pairs (basketball); electrically operated, fold-up divider nets (open mesh with bottom 2' solid vinyl); key controlled net operation with wall mounted switches; seating capacity of 4,400 using portable bleachers and balcony seating, or 5,000 for stage events with floor seating; adjoining elevated stage. The times for setup vary depending on room. UT of Austin organizations may not advertise the event as cosponsored by an off-campus organization. All of the rooms can be reserved through the department calendar. ENGR EDUCATION AND RESEARCH CENTER (EER - 0223) 2501 SPEEDWAY, AUSTIN, TX 78712 Building Information Show/Hide Departments Building Managers JIM D SMITHERMAN JR. 512-471-5350 jims@austin.utexas.edu Office: (512) 471-5350 Cell: (512) 751-6080 Primary Building Manager ROBERT WOODBURY robert.woodbury@austin.utexas.edu Office: (512) 529-5711 For Welch Hall and NHB conference rooms please check the calendar for availability and then emailconferencerooms@cm.utexas.edu with your name, email address, event name, room number, date, and time. A group that is more than 15 minutes late forfeits the reservation. This room in the North Tower has 8 seats and is available to the CSE community, with priority given to Engineering Student Services. This includes time allotted for setup and breakdown of event.) Supplies include: Departments may use their individual code to access the supply closet (G1.302). This tool is designed to help student organizations and academic and administrative units find the indoor or outdoor space that will best meet their needs. Faculty, staff, graduate and undergraduate students in the Department of Aerospace Engineering and Engineering Mechanics are able to use a variety of rooms and spaces in the ASE building. Should your event need signs for the event, our office has up to ten easels that can be placed around the building for your use. Click here to reserve space. Please submit requests at least 2 working days in advance. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. Priority is given to FAC building occupants. Classes and exams have first priority in GPCs. FAC 328 is located on the third floor of the Flawn Academic Center and is a36-seat conference room suitable for meetings. EMS Campus was developed for universities and is the industry leader for workspace and resource management in higher education. Please leave window blinds open, turn off lights, close and lock the door immediately after the event. 512-471-3857https://dev.pharmacy.utexas.edu/help/https://pharmacy.utexas.edu/directory/learning-resource-center. Organized and/or amplified sound is not permitted during normal working hoursin any public areas on any level unless it is used for an event that has been approved by the Student Services Building Policy Committee. To reserve a room for longer than 4 hours or make multiple reservations exceeding 4 hours in a given week, another individual from the group must use their EID to make the reservation. Performances, banquets, ceremonies, formals, presentations are often held in these spaces. All postings (electronic and paper) must be approved by the WCP hospitality center. Please keep in mind the building opens at a later time on weekends. There is electricity in front of the WCP. College of Liberal Arts You will be contacted via e-mail about your approval status. The hall also houses the countrys largest tracker organ. Helpful Documents:Room Reservation Request FormRequest to sponsor off-campus individuals or groupsRG Room Scheduling System presentationFilming Permit Forms, Room Viewers Canvas site (info & resources)Room Viewer Required User Guide, Building and Facilities Access (HOP 8-1080), With capacities and media attributes. Phone: 512 475-7600 Inquiries for a one time performance or special requests can be made to the Events Manager and will be assessed on individual request basis. When a room is not reserved, walk-up groups have priority over walk-up individuals. The West Mall Amplified Sound Area is the extreme east end of the West Mall, adjacent to the west steps of the Main Building. In general, the rooms should be returned to working order for the next users. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. Office of the Registrar There are three types of reservation requests: Specialty, Standard and Reoccurring. Feet: 454,393: UT Building Since: 2017: Closest Visitor Parking: . The WCP has 6 general meeting rooms, an executive meeting room, a black box theatre, a ballroom, a dance rehearsal space, a legislative assembly room and an auditorium for the use of students and departments on campus. College of Natural Sciences 3 moveable tables on wheels, 10 chairs, extra chairs in room. Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART Fine Arts AV Support 512-232-4400 https://finearts.utexas.edu/cofa-resources#it CBA, GSB, UTC McCombs School of Business 512-232-6679 MSBmedia@mccombs.utexas.edu Wrap-Around Covered Patio, Benches, Tables With Seating (Good For Tabling Events). For more information on the spaces please visit the Reservation Guide. Library group study rooms are NOT available for class meetings, review sessions or extended office hours. Complete, get signatures, and submit the Request to sponsor off-campus individuals or groups (RG 750) as detailed on the form. Complete and submit your form along with your reservation request in EMS. Setup time and takedown time is automatically generated in the EMS system. Our new reservation software is now live! Room Reservation Form The following requests are restricted to the faculty, staff, and students for the economic department. Dual drop, forward retractable, electrically operated baskets; glass backboards with fast-track padding system; scoreboards wired to allow independent use (volleyball) or in pairs (basketball); electrically operated, fold-up divider nets (open mesh with bottom 2' solid vinyl); key controlled basket/net operation with wall mounted switches; bleacher seating for 500. 512-471-4357help@education.utexas.eduASE, CPE, ECJ, EER, ETC Space is currently not reservable due to construction. The room has 12-16 seats and is available to the UT Community. Study rooms in the PCL Scholars Commons are forgraduate students only. No exceptions will be made. Library group study rooms are NOT available for class meetings, review sessions or extended office hours. For assistance please visit their website. Priority is given to FAC building occupants. and returned back to their original locations to prepare for the next conference. Indoor Room Reservations. What types of spaces do the WCP have for reservations? The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. The Student Services Building (SSB) tablecloths are to be used only in the building. Visit the meeting rooms page to view a list of rooms. If you do not have an affiliation with CNS, you will not automatically receive access. Please refer to our policies and procedures section 5.1 for further information on decorations. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. After logging into EMS, head over to "MY EVENTS" on the left hand side of your navigation bar. Student Activities (Banners, A-Frames, Outdoor Spaces and Tables). If catering food with a reservation in the Avaya Auditorium, the foyer area must be reserved with POB_MGMT@austin.utexas.edu. You should be prompted to log in with your EID and password (and DUO). Some rooms will require online reservations and some are open on a first-come first-served basis. Facilities Services unlocks GPCs based on reservations made in the Room Scheduling System. Select Browse to view available rooms. College of Communication This room in the North Tower has 16 seats and is available to the CSE community, with priority given to Engineering Student Services Office. Does this mean that events are not allowed to have guest speakers? All requests for swapping reservations with other SSB departments should be submitted directly through the building manager. A telephone for use of a conference call within the SSB meeting rooms is available for check-out through the Building Manager. After hours, see the students at thefirst floor Information Desk. Perry-Castaneda Library (PCL) Corner (21st & Speedway), Tables, Benches, Trash/Recycling Bins, Light Posts, Physics, Math and Astronomy Building (PMA) Lawn, Physics, Math and Astronomy Building (PMA) Plaza, Stage, Seating Ledges, Trees, Light Posts, Located on the Northeast corner of San Jacinto Blvd and 23rd St. Browse Policies How To Reserve Study Rooms By reading and acknowledging the rules and procedures presented here, you are bound and responsible and will be required to enter your McCombs user account and . Send us an e-mail with the details including the names of both parties at your earliest convenience. Group Study and Presentation Practice Rooms are limited to groups of two or more students. If someone else is in the room you reserved, gather information about the identity of the other person or group so that we can research the problem afterwards. If interested in a building tour please contact our hospitality desk at 512-475-7739. When reservations are processed the space is taken out of available inventory. These awards received by members of the UT Computer Science community make it evident that our faculty and students are world-class. Benches, Tables With Seating, Grills, Bike Rack, Trees, Light Posts. The only approved events scheduled in GPCs on university final exam days are: Faculty and staff can use the Room Scheduling System to search for available GPCs then call or email our office to request reservations. Floors: 09: Gross Sq. Are there any restrictions on the dance rehearsal space? Wait to enter a GPC if a class or exam is in progress. The majority of perceived scheduling conflicts are simple mistakes, not actual scheduling conflicts. If equipment is not returned or if it is damaged (as determined by the Building Manager), the user of the A/V equipment is responsible for the repair or replacement of the equipment. Reservation requests for Fall 2023 will be available starting at 10:00am on Tuesday, May 2, 2023 for Student Organizations and 10:00am Tuesday, May 9, 2023 for departments and registered staff/faculty organizations. Lyndon B. Johnson Library (LBJ) West Lawn, McCombs School of Business (CBA) South Plaza, Benches, Covered Tables With Seating, Trash Bins, Trees, Music Building/Recital Hall (MRH) Northwest Lawn. For example, for specialty rooms the setup time is longer than for standard meeting rooms. Catering at the Texas Union and Hogg Memorial Auditorium is provided by 40 Acres Catering. Features just under 400 seats, a 30-foot proscenium stage and an orchestra pit equipped for 35 musicians. There are two catering options. Do NOT place hot food or serving dishes onto any conference room tables, and please clean the tables and chairs after use.Clean-UpThe requester should make sure that all tables, chairs and equipment are clean (please wipe down dirty tables, chairs, etc.) Student Orgs will have to schedule a work order for cleaning service if they are reserving this space. The Texas Union offers traditional elegance, while the Willliam C. Powers, Jr. Student Activity Center offers modern grace; both are wonderful examples of how beauty and functionality come together in great architecture - something we are generally privileged to be surrounded by on this campus. No. Please review all SSB meeting room policies prior to your event. These rooms are maintained in part by those who use them. Both buildings feature theaters and ballrooms. No. Food is only allowed in POB if catered from O's Campus Cafe. The Creekside Residence Hall Lawn Amplified Sound Area is the area bounded by Dean Keeton Street on the north, by Waller Creek on the east and south, and by San Jacinto Boulevard on the west and south. outdoor space. The LBJ Fountain Amplified Sound Area is the area bounded by the east edge of Robert Dedman Drive, by the first sidewalk north of the LBJ Fountain, by a line drawn tangent to the west side of the LBJ Fountain and parallel to Robert Dedman Drive, and by the base of the hill on the south side of the LBJ Fountain. They include movable furniture, Reserve a room. This message means that either we have not opened up our reservation system for that date yet, or the reservation request is attempted to be made less than: Requesting space within those time frames means that once confirmed, it is a firm reservation with no opportunity to cancel. Code are responsible and may be cited for violations allotted for setup and breakdown of event )... 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